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Scaling Innovation: How to use R&D Tax Credits to pay for your Software Development

Scalesology software developers

Research and Development (R&D) tax credits are a valuable incentive for companies engaged in innovative activities, particularly in software development. These credits can significantly reduce tax liabilities, fostering further investment in technological advancements. In our blog article this month we explore the eligibility criteria, benefits, application process, and how you can use a software development company’s services, such as Scalesology, to leverage these credits.


Understanding R&D Tax Credits:

The R&D tax credit is a government-sponsored benefit that provides cash incentives for companies of all sizes. This applies to any business that uses science or technology to innovate or improve its products. They must be conducting qualified research activities (QRAs) within the United States. Technology and software development involves a lot of R&D, so these activities qualify for the R&D tax credit.

The eligibility criteria outlined in the section about software development and the R&D tax credit are derived from the four-part test used by the IRS to determine whether a research activity qualifies for the credit. This test is well-documented in IRS guidance and tax professional interpretations. Specifically, the criteria are based on:


  1. Permitted Purpose: Described in IRS Code Section 41 as requiring the research to relate to a new or improved function, performance, or reliability of a business component.

  2. Elimination of Uncertainty: The IRS defines this as addressing uncertainty about the capability, method, or design of the product or process being developed.

  3. Process of Experimentation: IRS rules require that a process involves testing and evaluating hypotheses systematically to resolve uncertainties. This is detailed in related IRS audit guidelines and resources.

  4. Technological in Nature: The activities must rely on principles of science or engineering, which include computer sciences for software development. (Redpath)


These criteria are often interpreted and summarized by professional tax advisory firms such as KBKG (R&D tax credit guides).


Information direct from the Internal Revenue Service:

The Internal Revenue Service (IRS) provides comprehensive information on the R&D tax credit through several key resources:

  1. Research Credit Overview: This page offers a general overview of the R&D tax credit, including eligibility criteria and guidance for taxpayers.

  2. Form 6765 – Credit for Increasing Research Activities: Form 6765 is used to calculate and claim the R&D tax credit. The IRS provides the form along with detailed instructions to assist taxpayers in accurately completing it.

  3. Instructions for Form 6765: These instructions offer step-by-step guidance on how to complete Form 6765, including definitions of key terms and explanations of the credit computation. Even though the we provide the instruction here, Scalesology highly recommends using a tax firm specializing in R&D credits to help you through this process.

  4. Qualified Small Business Payroll Tax Credit for Increasing Research Activities: This resource provides information on how qualified small businesses can elect to apply a portion of their R&D credit against their payroll tax liability.


It is important to note that not all software development activities qualify. For instance, routine maintenance, adaptation of existing software, or activities conducted after commercial production do not meet the criteria.


Benefits of Applying for the R&D Tax Credit

The R&D tax credit offers several advantages:

  • Dollar-for-Dollar Tax Reduction: The credit directly reduces federal income tax liability, providing immediate financial benefits.

  • State-Level Incentives: Many states offer additional R&D credits, potentially increasing the total benefit.

  • Payroll Tax Offset: Startups and small businesses with limited or no income tax liability can use the credit to offset payroll taxes, enhancing cash flow.


How to Acquire the R&D Tax Credit

The process to claim the R&D tax credit involves:

  1. Identify Qualified Research Activities (QRAs): Determine which software development projects meet the eligibility criteria.

  2. Document Expenses: Maintain detailed records of all costs associated with QRAs, including wages, supplies, and contract research expenses.

  3. Calculate the Credit: Use IRS Form 6765 to compute the credit based on qualified expenses.

  4. File the Claim: Submit the completed Form 6765 with your federal income tax return.

ADP does a nice job of explaining the process here.  It is highly advisable to consult with a tax professional experienced in R&D credits to ensure compliance and maximize benefits like KBKG for example.


Leveraging R&D Tax Credits with Scalesology's Software Development Services

Scalesology specializes in custom software development and the information you will need to collect to be eligible for R&D credits. By partnering with Scalesology, businesses can:

  • Identify Eligible Projects: Scalesology's expertise ensures that software development initiatives align with R&D credit eligibility criteria.

  • Optimize Documentation: Scalesology assists in maintaining comprehensive records of development activities and associated expenses, facilitating a smoother credit application process.

  • Maximize Financial Benefits: By effectively utilizing R&D tax credits, companies can reduce development costs and reinvest savings into further innovation.


Is it time to scale your business using R&D tax credits?

R&D tax credits present a significant opportunity for companies engaged in software development to reduce tax liabilities and promote innovation. By understanding the eligibility criteria, benefits, and application process, and by collaborating with experienced partners like Scalesology, businesses can effectively leverage these incentives to drive growth and technological advancement.


Ready to get started! We are here to help. Scalesology will work together with you to develop custom software that is eligible for R&D credits. Contact us today, it is time to scale your business with the right data insights and technology. 

 

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